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How to create a terminology database or glossary

How to create a terminology database or glossary

Every writer, author or blogger, needs to create a terminology database or glossary. Depending on the volume of articles written, this will simplify things for her readers. And so today, we will be at looking at how to create a glossary and maintain it. But before we get there, what is a terminology database or “glossary”?


What is a terminology database?

Glossary is simply the list of terms that are usually written at the end of an article, book, thesis, or any academic paper. This list is often made of words that appear in the book or thesis. And as a writer, to help your readers understand the technical or not so clear terms in your write-up, the best you can do is to create a glossary, defining every term you feel an average reader might not understand. With that being said, how can you create this list and maintain it?

There are six steps to do this properly. So first of all;


Step one: know your audience

The first thing you have to do when setting up a glossary for your book or any publication is first to know your targeted audience. So, decide if your piece is a formal write up which will be targeted towards the official set of the audience like educationists, or if it’s a causal write up meant for those in the fashion or entertainment industry. This way, you’ll be able to decide on what words to pick for your glossary list.


Step Two: Go Through Your Write-Up and Fish-Out The Uncommon Terms

Here, you have to make use of something like a marker or pencil, and then underline all the words that you feel aren’t so familiar with your audience. For instance, words like “juxtapose” need to be in the glossary list.


Step Three: Lend A Helping Hand from Your Editor

If you’re struggling to spot the not so likely terms in your book, then you might want to ask your editor to do that for you. Editors pay attention to details vividly, so it wouldn’t be a problem for them in actually finding those words for you.


Step Four: Invite A Reader Over

Before publishing the book and making the glossary list, you can invite a reader to come to help you write down words they feel aren’t so average in the book. This way, you’ll be able to get the most of such words.


Step Five: Gather The Terms

After completing steps 1-4, start gathering the terms on a piece of paper, PC or electronic device.


Step Six: Define The Terms

Lastly, start defining each term and make sure that you keep the explanations in the simplest of forms. This is important so that your readers won’t have to feel frustrated when visiting your glossary page only to find out that the explanation is more complicated than the word itself.


Conclusion – terminology database

In a nutshell, it is essential to create a simple and accurate glossary for your readers. And the best way you can do this is by following the above steps.

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